Every art fair is unique, but only one is Superfair and we’re glad to have you with us. Follow our simple rules and enjoy an efficient and successful fair with more art sales and less stress.

• Every artwork must have a tag that includes the price. Not only does this enhance our guests’ experience by providing them with clear, price transparency but it also helps you engage better with potential collections and make more sales.

• NO HAMMERS & NAILS, whatsoever! It just doesn’t work with our walls. Your neighbor’s art will fall down, and they won’t be happy (plus it’s an awful sound to hear). Here’s our drill recommendation!

• Hang your art level. That means using two leveled screws *or* making effective use of plastic bumpers. Hanging art on a single screw means it will look terrible by the next day, so please adhere to this.

• Please, please, please don’t lean your art against the walls. If we see this, our team will ask you to remove them. It takes away from the professionalism of the fair experience and doesn’t encourage more sales. 

• No outside furniture, please. Exceptions are the small side tables from Ikea (Lack and Knarrevik in black or white, or for medical requirements. We provide affordable rental options and other furniture makes the fair feel more like a yard sale than an art show (even if it’s perfectly lovely on its own!)

• Don’t overhang. Stick to your approved plan and make more sales.

• Be nice! All of us - the fair organizers, your fellow exhibitors, our truly lovely staff - are heavily invested in each fair. There are good times, down times, and in-betweens, but we’re all here to help you sell art and have a great time doing it. When we all work together, everyone benefits! :)

It is every exhibitor’s responsibility to collect and remit sales taxes to the local government. For the most up to date info we recommend using A.I .search inquiries for local government tax rates and remittance.

OR

Our partner Cohart is an Artist P.O.S. system which also collects and remits sales tax on. your behalf.

We highly recommend them and use them as artists ourselves. (We are happy to answer any questions you might have).

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CHATGPT > CURRENT INFORMATION ON NYC SALES TAX

1. Register for a Certificate of Authority (Required)

Any vendor coming into NYC to sell goods must obtain a Certificate of Authority before making sales.

Important rule:

• The application must be submitted at least 20 days before the event or first sale.

Without this certificate, the vendor cannot legally collect sales tax or operate as a vendor in New York.

Registration is done through New York Business Express.

2. Temporary or Event Vendors Must Also Register

Even if the vendor is:

• Selling at a festival

• Operating at a street fair

• Selling at a conference or trade show

• Running a short-term pop-up shop

they are still required to register with the state and collect tax.

New York specifically regulates “temporary vendors”.

3. Charge NYC Sales Tax on Taxable Sales

For sales made in New York City, vendors must charge the combined rate:

8.875%

Breakdown:

• 4.00% New York State

• 4.50% New York City

• 0.375% Metropolitan Commuter Transportation District

Tax is based on the location where the customer receives the product.

4. Provide Receipts Showing Sales Tax

Invoices or receipts must:

• Show the sales price

• Show sales tax as a separate line item

• Show the total amount paid

5. File Sales Tax Returns After the Event

After the sales period, vendors must file a return with the
New York State Department of Taxation and Finance.

Most temporary vendors will file:

• Quarterly sales tax return

Even if little or no tax was collected, a return may still be required.

6. Keep Records

Vendors must maintain records of:

• Total sales

• Tax collected

• Exempt sales

• Copies of receipts

These records must be retained in case of audit.

Our recommendations in this guide regarding the import of artworks to the United States should be only one source of information for you.

Anything we say in this regard is a recommendation and not a fact to be relied on as we are not and cannot be US customs experts.

Artists from outside of the US need to provide all information to have their shipments cleared for delivery. International exhibitors will be able to get their shipments cleared by filling out a U.S. Customs and Border Protection (CBP) Form 5106.

This allows you to import goods into the US even if you do not have a US tax id or society security number.

WE HIGHLY RECOMMEND CONTACTING A LOCAL CUSTOMS BROKER. They are affordable and will answer all your questions with up to date information.

USING our point of sales partner COHART:

Cohart is optional, but very useful, especially for international exhibitors.

Every artist must collect sales tax and remit to DC government sites. Here are a few other important things artists need to know:

For payments, Cohart processes everything in USD, so artists need to make sure their banks accept USD transfers. Cohart will need artists international wire details for sending their earnings.

On the paperwork side, artists need to fill out a W-8BEN form for US tax purposes - Cohart can help walk artists through this!

Check with a local tax advisor in your home country about tax reporting requirements for their income earned through the Cohart platform. Different countries handle this differently, so it's good to be clear on artists local obligations.

Recommended research:

Homeland Security: CBP Form 7523 items under $2500

Combined import items total $2500 and over: Customs Brokers

• Your feet > stools > chairs...in that order. Being at your buyers’ level and ready to engage is best.

• Gather your potential clients’ info! When someone loves your art, let’s not leave it at that. Get their name and most importantly their email address for your newsletters + direct reachouts. You can expand your base quickly, and easily make 30-70% more sales per fair this way.

• Changing out (unsold) art is almost always a bad idea. If you don’t sell your piece de resistance on day 1 or 2, don’t panic! It’s best to stick with your approved plan throughout. Clients come early in the weekend, see art they love, and want to see it again – and quite possibly buy it – when they return later. This is especially true with high priced art.